At JobApplAI ("Company", "We", "Us", or "Our"), we respect your privacy and are committed to protecting your personal data. This Privacy Policy describes our policies and procedures on the collection, use, holding, and disclosure of your information when you use our career assistant platform, resume tools, future browser extensions, and associated artificial intelligence services accessible via https://job-appl-ai.vercel.app/ (collectively, the "Service"), and tells you about your privacy rights and how the law protects you.
We operate and comply with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs) as well as global data standards including the General Data Protection Regulation (GDPR) where applicable to our global users.
By registering an account, logging in via Google Sign-In (OAuth), or using the Service in any capacity, you agree to the collection, processing, and use of information in accordance with this Privacy Policy.
1. Interpretation and Definitions
1.1 Interpretation
Capitalized terms used in this Privacy Policy have specific meanings defined under the conditions below. These definitions maintain the same meaning regardless of whether they appear in singular or in plural form.
1.2 Definitions
For the purposes of this Privacy Policy:
- Account — a unique account created for You to access our Service or parts of our Service.
- Company — (referred to as either "the Company", "We", "Us", or "Our" in this Agreement) refers to JobApplAI, operating in Victoria, Australia.
- Cookies — small text files placed on your computer, mobile device, or any other hardware by a website, containing details of your browsing history on that website among its many utility uses.
- Device — any digital hardware capable of accessing the Service, such as a desktop computer, a laptop, a smartphone, or a digital tablet.
- Personal Data — any information that relates to an identified or identifiable individual.
- Service — the JobApplAI web application, associated templates, future browser extensions, and features accessible from https://job-appl-ai.vercel.app/ and its subdomains.
- Usage Data — data collected automatically, either generated by the use of the Service or from the Service infrastructure itself (for example, the duration of a page visit).
- User Content — any resume text, work histories, educational records, job descriptions (JDs), audio mock-interview recordings, and text blocks uploaded, pasted, or submitted to the Service by you.
2. Collecting and Using Your Personal Data
2.1 Types of Data Collected
A. Personal Data
While using our Service, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you. Personally identifiable information may include, but is not limited to:
- Email address
- First name and last name
- Profile picture URL (when signing in via Google)
- Detailed professional background (such as employment history, academic records, skills, projects, and certifications pasted into your Master Resumes)
- Job applications details (job titles, target companies, and application status metadata)
B. Google OAuth User Data
If you choose to sign up or log in using your Google Account (Google Sign-In), we obtain specific authorized data from Google's OAuth 2.0 services. This is limited to:
- Your primary email address (/auth/userinfo.email): Used to identify your account, send transaction receipts, and deliver application alerts.
- Your basic profile information (/auth/userinfo.profile): Specifically your full name and profile picture URL, used to personalize your user dashboard and profile settings.
We do not request, access, or read any other sensitive Google scopes (such as Google Drive documents, Gmail messages, or Calendar schedules) unless explicitly requested and separately authorized by you in future premium expansions.
C. Newsletter Signup
If you submit your email address via the newsletter signup form on our homepage, we collect your email address solely for the purpose of sending you occasional job search tips, AI career insights, and platform updates. You may unsubscribe at any time by clicking the unsubscribe link in any newsletter email or by contacting us at jobapplai@gmail.com.
D. Usage Data
Usage Data is collected automatically when utilizing the Service. This may include:
- Your Device's Internet Protocol address (IP address)
- Browser type and browser version
- The specific pages of our Service that you visit, the time and date of your visit, and the time spent on those pages
- Unique device identifiers and other diagnostic data
- When you access the Service by or through a mobile device, we may collect certain information automatically, including, but not limited to, the type of mobile device you use, your mobile device unique ID, the IP address of your mobile device, your mobile operating system, the type of mobile Internet browser you use, and other diagnostic data.
E. Cookies and Tracking Technologies
We use Cookies and similar tracking technologies (such as local storage tokens) to track activity on our Service and store certain configuration values. These technologies are essential to keep you securely logged in, remember your resume template preferences, and prevent cross-site request forgery. You can instruct your browser to refuse all Cookies or to indicate when a Cookie is being sent. However, if you do not accept Cookies, some segments of our Service may not function correctly.
3. How We Use Your Personal Data
We use your Personal Data and User Content for the following business and operational purposes:
- To provide and maintain our Service: Including to monitor the usage of our Service, authenticate your log-ins via Google, render tailored HTML resumes, and support browser-based print-to-PDF downloads.
- To manage Your Account: To manage your registration as a user of the Service. The Personal Data you provide gives you access to specific features of the Service that are available to you as a registered user.
- To run the AI Tailoring and Gap Analysis Engine: To send your submitted Master Resume blocks and target Job Descriptions to secure, third-party artificial intelligence large language models (LLMs) to perform resume customization, cover letter generation, gap calculations, and formatting assessments.
- To send optional marketing communications and newsletters: If you subscribe to our newsletter, we will use your email address to deliver occasional job search tips, AI career insights, and platform updates. You may unsubscribe at any time.
- To process secure transactions: All premium subscription upgrades, invoicing, and recurring billing are handled securely by Stripe. We do not store, view, or receive your credit card details or bank credentials on our systems.
- To communicate with you: To contact you by email regarding updates, system security alerts, support tickets, billing notifications, or informational updates related to your account or active job applications.
- To manage your requests: To attend to and resolve any customer support, technical assistance, or account deletion requests you submit to us.
4. Google API Services User Data Policy Compliance
JobApplAI's use and transfer of information received from Google APIs to any other app will adhere to the Google API Services User Data Policy, including its Limited Use requirements.
Specifically:
- No Selling of Google Data: We will never sell, lease, trade, or distribute your Google user profile data, email addresses, or name to any third-party marketing networks, advertisers, or data brokers.
- Minimal Scope Processing: We process your Google OAuth data strictly to instantiate and securely log you into your user account on JobApplAI.
- AI Processing Restrictions: Your basic Google profile details (such as your Google profile image or email address) are never passed to third-party artificial intelligence sub-processors or commercial LLMs. Only the professional text segments (Master Resumes, Job Descriptions, or specific instructions) that you manually input are sent for AI-powered processing.
- No Human Reading: No human personnel at JobApplAI will read your Google OAuth user data unless it is explicitly required for security investigations, resolving critical account access failures, complying with legal regulations, or with your direct consent.
5. Sharing and Disclosure of Your Personal Data
We do not sell your personal data. We only share or disclose your personal data and User Content under the following strictly defined conditions:
5.1 With AI and Technical Service Providers
We utilize highly secure third-party cloud hosting services and professional commercial AI providers (such as OpenAI, Anthropic, or Google Gemini APIs) to perform real-time LLM processing, formatting evaluations, speech-to-text transcription, and server operations. These providers:
- Act as secure data processors.
- Are strictly bound by contract and terms of service to keep your submitted data confidential.
- Are prohibited from utilizing your uploaded professional histories or resume inputs to train their own base models.
5.2 Business Transactions
If the Company is involved in a merger, acquisition, asset sale, or restructuring, your Personal Data may be transferred as a business asset. We will provide notice before your Personal Data is transferred and becomes subject to a different Privacy Policy.
5.3 Law Enforcement and Regulatory Disclosures
Under certain circumstances, the Company may be required to disclose your Personal Data if required to do so by law or in response to valid requests by public authorities (e.g., a court or government agency in Australia or other active jurisdictions).
5.4 With Your Express Consent
We may disclose your Personal Data for any other purpose only with your explicit, written consent.
6. Retention and Security of Your Personal Data
6.1 Data Retention
The Company will retain your Personal Data and Master Resume records only for as long as is necessary for the purposes set out in this Privacy Policy, or as long as your Account remains active. We will retain and use your profile metadata to the extent necessary to comply with our legal obligations (for example, if we are required to retain your transaction history to comply with Australian tax laws), resolve disputes, and enforce our legal agreements and policies.
6.2 Data Security & Storage Locations
The security of your Personal Data is a top priority for us. Your account profile information, master resumes, application tracker records, and tailoring history are hosted in secure cloud databases.
All communication with the Service is encrypted in-transit using Secure Socket Layer (SSL/HTTPS) protocols.
Sensitive stored variables (such as access tokens, configurations, and document databases) are encrypted at rest.
We utilize industry-standard security firewalls and access controls to protect our operational servers.
While we strive to use commercially acceptable, robust security practices to safeguard your data, please remember that no method of transmission over the Internet or method of digital database storage is 100% secure. We cannot guarantee its absolute, impenetrable security.
7. Your Data Rights: Correction, Access, and Permanent Deletion
We believe in giving you complete control over your professional data. You hold the following privacy rights, which you can execute at any time:
- The Right to Access and Update: You can view, read, edit, and update your Master Resumes, resume blocks, active tracker cards, and profile details directly within your user dashboard.
- The Right to Export: You may export and download your tailored career materials at any time via our HTML rendering preview and print-to-PDF functions.
- The Right to Permanent Deletion (Right to be Forgotten): You have the right to request that we delete all your stored profile records, historical resume databases, application tracking metrics, and OAuth connection records permanently from our servers.
To request permanent account deletion or inquire about your stored personal records under Australian Privacy Law, you can contact us at jobapplai@gmail.com. Once requested, we will delete your records within thirty (30) business days, subject to any statutory financial retention regulations (such as invoices generated via Stripe).
8. Children's Privacy
Our Service is designed and intended solely for individuals seeking career opportunities who are at least 16 years of age. We do not knowingly collect, request, or solicit personally identifiable information from anyone under the age of 16. If you are a parent or guardian and you are aware that your child has provided us with Personal Data, please contact us at jobapplai@gmail.com. If we discover that we have inadvertently collected Personal Data from anyone under the age of 16 without verified parental consent, we will take immediate steps to remove that information from our secure servers.
9. Changes to This Privacy Policy
We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new, revised Privacy Policy on this webpage and updating the "Last updated" date at the very top of this document.
If the changes are material or affect how we collect, hold, or utilize your Google OAuth data or personal histories, we will notify you in advance via your registered email address or through a prominent, dismissible notice inside our web application prior to the changes taking effect. You are advised to review this Privacy Policy periodically for any updates. Changes to this Privacy Policy are effective immediately when they are posted on this page.
10. Contact Us
If you have any questions, concerns, or complaints regarding this Privacy Policy, your data privacy rights, or our OAuth integration practices, you can reach out to our team at:
- By email: jobapplai@gmail.com
- Official Website: https://job-appl-ai.vercel.app/